Wednesday, 13. November 2019, Philadelphia, Expense Reporting Best Practices: One and a Half Day In-Person Seminar

from 13. November 2019 - 8:30
till 14. November 2019 - 12:00


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Event description
Course Description:
With companies everywhere eyeing the bottom line, insistence on compliance with travel & entertainment policy is becoming more commonplace. What’s more, the IRS has also been taking an equally harsh stance, so compliance must now not only be to the company policies but also IRS rules. Otherwise, you could end up answering not only to the CFO but also the IRS–and that is truly ugly.
In this seminar, we’ll examine best practices as they relate to the expense reimbursement process; practices that will not only keep your Travel & Entertainment (T&E) expenses in control but will also keep you in compliance with IRS regulations. In fact, we’ll start with an intensive review of what the IRS requires of an expense reimbursement policy in order for your company to maintain an accountable plan. We’ll also identify other best practices every organization needs to use in order to have an effective policy. And we’ll share data showing exactly what other companies are doing with regards to expense reimbursements.
We’ll then move on to discuss creating an effective policy and addressing the common problems many companies encounter. These issues were selected based on feedback from hundreds of professionals just like you. And we won’t shirk from addressing the newer services, such as Lyft, Uber, Airbnb and others. AP Now research shows most companies are using these services but few have set guidelines for them. We’ll share some best practice approaches for the use of these services.
The last part of the seminar will focus on the ugly, but prevalent, issue of expense reimbursement fraud. It is a widespread issue that most organizations turn a blind eye to. We’ll discuss the many, many different types of T&E fraud and show you how to combat each type. Before closing we’ll discuss the Foreign Corrupt Practices Act (FCPA) and the T&E implications.
This inter-active session will be filled with real-life examples and attendees will have the opportunity to not only interact with other attendees but see how they’d treat different delicate situations.
Learning Objectives:
After this session, you will be able to:

Integrate IRS requirements into your organization’s T&E policy
Create processes to address use of new services such as Uber, Lyft, Airbnb etc.
Develop tactics to reduce the number of employees submitting expense reports late
Build a policy that deals with employee misuse or abuse of the travel and entertainment policy
Incentivize managers to approve in a more timely and appropriate manner
Implement strong controls to deter expense reimbursement fraud

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Identify common expense reimbursement frauds some employees employ
Implement strong controls to deter expense reimbursement fraud
Create a tight T&E policy that will prevent misconceptions about your T&E policy
Craft a strong travel and entertainment policy
Identify issues missing from your current policy
Address effectively all the issues that should be included in an suitable corporate travel policy
Create an appropriate auditing process of employee expense reports
Effectively update your existing policy
Pinpoint weak language in your current policy and tighten it to stop cash leaks
Eliminate common expense reimbursement headaches

Areas Covered in the Seminar:

Provisions of the Federal Labor Standards Act
Three tests to determine if an employee is exempt from the FLSA
Six exemptions under the FLSA
Computing overtime pay
Timeliness of overtime payments
Treatment of meal breaks, travel, training, on-call time and outside sales under the FLSA
Minimum wage requirements
Equal Pay
Child Labor
Importance of accurate record keeping
Posting requirements

Who Will Benefit:

Accounts payable manager
Accounts payable director
Accounts payable supervisor
Accounting manager
Assistant controller
Accounts payable associate
Accounting manager
Disbursements manager
Assistant accounts payable manager
T&E professionals
Expense reporting professionals
T&E manager

Meet Your Instructor

Mary Schaeffer Accounts Payable Best Practice Trainer, Writer/Content Creator, Consultant and Program Developer
Mary S. Schaeffer, a nationally-recognized account payable expert, is the author of 18 business books, a monthly newsletter, and a free bi-weekly e-zine, as well as several CPE courses for CPAs. She runs AP Now, a boutique publishing and consulting firm focused on accounts payable issues. She also serves as the Education Director for the Institute of Financial Operations. Before turning to writing and consulting she worked in the corporate world as an Assistant Treasurer for the Equitable Life Assurance Society, a Financial Risk Manager for O&Y and a Corporate Cash Manager for Continental Grain. A frequent and popular speaker at both live and online events, she has an MBA in Finance and a BS in Mathematics.

For More Info:

Expense Reporting Best Practices: One and a Half Day In-Person Seminar, Philadelphia event

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